AI Coaching, Consulting and Development for Professional Services
AI doesn't just make your firm faster. It changes what your firm can sell.
We help professional services firms build AI into how they work, cutting delivery costs, expanding margins, and creating productized services clients will pay for.
Typical Client Outcomes
30–40%
Delivery cost reduction through automation
15–25%
Margin improvement without raising fees
1–3
New productized services within 6 months
The Problem
The firms falling behind aren't ignoring AI. They're simply using it wrong.
Most firms have people using LLMs here and there. A few power users, but no shared system, no strategy. The firms pulling ahead are using AI to change what they can deliver, and what they can charge for.
Where you might be stuck
- AI use is individual and ad hoc. No compounding across the team
- Large AI consultancies charge $500k+ and are built for much larger firms
- Most engagements still run through the same senior people, so capacity barely moves
What firms pulling ahead are doing
- Packaging AI-assisted analysis into services clients pay for monthly
- Reducing hours per engagement while holding fee levels, expanding margin
- Winning work competitors cannot replicate because they don't have the same system
We work with firms who want to change both how they deliver and what they deliver. That can mean starting with one workflow that saves your team ten hours a week, or building the system behind a new service line. Often both.
Training & Adoption
Three levels. Start anywhere.
Not every team needs custom agents on day one. We meet you where you are and build from there.
101
Foundations
Prompt Craft & AI Fluency
- Writing structured prompts that produce reliable, sourced output
- Custom GPTs and Claude Projects for repeatable tasks
- Building a shared prompt library the whole firm can use
Outcome: Team saves 5–10 hrs/week. Everyone speaks the same AI language.
202
Power Tools
Skills, Cowork & Data Connections
- Skills - packaging expertise into reusable, shareable instructions
- Cowork - connecting to internal files and running longer tasks
- MCP connectors to premium data sources and internal systems
Outcome: Individual workflows become firm-level assets. Internal data gets used.
303
Custom Development
Agents, Dashboards & Deployment
- Tech-enabled services - custom tools for internal use or client delivery
- Multi-agent orchestration with automated code review
- Custom dashboards deployed to private sites, connected to all your data
Outcome: Proprietary tools competitors can't replicate. New services to sell.
Outcomes
What actually changes
Better margins on work you already do
When AI handles routine research, synthesis, and drafting, your delivery cost goes down. You keep more of every engagement without cutting fees.
New services your competitors cannot offer
The real upside is productized services: AI-assisted due diligence, continuous audit systems, and subscription offerings clients pay for repeatedly.
A team that punches above its size
AI-backed systems let firms with 15 people serve work that once needed much larger teams. You take on larger deals without matching the cost increase.
Use Cases
What firms are building
Some of these are tools that make existing work faster. Some are services firms did not offer before. Both improve outcomes.
For Law Firms
- Contract Intelligence Platform →
Automated risk scoring, clause extraction, comparison tools
- E-Discovery Preprocessor →
Document clustering, privilege detection, timeline generation
- Patent Prior Art Search →
Similarity detection across patent databases
- M&A Due Diligence Platform →
Document review automation, red flag detection
For Consulting Firms
- Competitor Intelligence Dashboard →
Automated monitoring and trend detection
- Financial Modeling Platform →
Scenario planning, sensitivity analysis, valuation tools
- Org Design Simulator →
Headcount planning, role optimization, capacity modeling
- Market Research Automation →
TAM/SAM sizing, customer segmentation, trend analysis
For Accounting Firms
- Continuous Audit Monitor →
Real-time anomaly detection, control testing
- Tax Optimization Modeler →
Scenario planning, compliance checking
- Financial Forecasting Tools →
Cash flow prediction, variance analysis
- Regulatory Compliance Tracker →
Standard monitoring, automated reporting
For Other Verticals
- Real Estate10 use cases
- Financial Services10 use cases
- Healthcare Consulting10 use cases
- Architecture & Engineering5 use cases
Outcomes
How this changes your practice
Margins
High cost
Senior hours drive every engagement
30–40% lower
AI handles routine work. Same fees, wider margin.
Revenue
Project-based
Revenue tied to billable hours
+ Recurring
AI-assisted services clients subscribe to monthly.
Positioning
Reputation
You sell based on experience and expertise
System-backed
Repeatable tools clients can evaluate and buy again.
FAQ
Common questions
We already use LLMs. What is different about working with you?
LLMs use is often ad hoc and individual. We help you move from personal use to shared systems, and then from shared systems to services that can be sold as part of your offering.
We are a 10 to 20 person firm. Does this still work?
This is built for firms like yours. A smaller firm with strong systems can usually out-execute a much larger one that has not standardized AI yet.
How do you handle confidential data?
We create usage and security practices up front. Where needed, we use tool configurations and local model setups so sensitive material stays controlled.
Want to see what is possible for your firm?
In 30 minutes, we'll learn where your team is today, identify the highest-value starting point, and show you what the first engagement looks like.
Book a 30-Minute CallOr email us: hello@apparatus.co